The Frictionless Office
Flowscape's Room Booking System efficiently manages the entire booking process. Whether you're reserving a meeting room, sending guest invitations, or locating your reserved space, Flowscape simplifies it all. Additionally, its scalability makes it ideal for businesses of any size, perfectly accommodating hybrid workplaces.
Flowscapes' Room Booking System
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Efficient Room Management: View all available rooms at a glance, schedule in advance or on the spot, and find your reserved rooms with wayfinding.
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Seamless Booking Integration: Reserve rooms directly from your current calendar and easily invite meeting participants.
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Optimize Space Utilization: Prevent ghost bookings with check-in features and analyze room and space usage.
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Enhanced Workplace Experience: Enhance room management with Room Displays, and monitor the availability of hot desks and drop-in rooms using sensors and Busy Lights.
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Our Solution in a Nutshell
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Streamlined Room Bookings
Easily book a room using our user-friendly mobile or desktop app, or through the Outlook plug-in. Our advanced ranking feature helps you find the best room for your needs. Additionally, our Visitor Management Solution automates welcome emails with QR-code check-in and pre-registers visitors for a smooth arrival experience.
Live Display of Room Availability
Swiftly ascertain room availability using our innovative Busy Light feature. These lights offer a visual cue of room occupancy: green signals availability, red indicates booking or usage, and yellow activates ten minutes prior to a meeting. This intuitive system promotes resource efficiency and streamlined planning.
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Improved Meeting Productivity and Workplace Administration
Our Room Booking System provides a range of tools to enhance meeting effectiveness. Participants can receive reminders, and our mobile app and Kiosk screen's Wayfinder feature facilitates easy room location. To maintain meeting punctuality, utilize our meeting assistant. Furthermore, by categorizing rooms for specific meeting types, such as scrum or line meetings, you can optimize workplace management and productivity.
Maximized Room Usage and Data Evaluation
Enhance your office space efficiency with our booking and scheduling software. If meeting rooms are often booked but not fully utilized, our system can automatically free up space if the host doesn't check in, enabling others to utilize it. Gain valuable insights into room usage by analyzing booking data alongside data from Presence Sensors and people counting sensors. Our comprehensive Space Management Software empowers you to make informed decisions and maximize the efficiency of your office space and co-working areas.
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Streamlined Problem Reporting and Monitoring
Effortlessly report office equipment or resource issues via the Flowscape mobile app. Simply submit a ticket to facility managers with text or images for detailed information. The ticket is automatically directed to the relevant department, with a warning sign displayed on the map to notify other users. This efficient process ensures prompt issue resolution and a well-kept office environment.
Your Digital Workplace
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Integrate to Other IT Systems
Flowscape's cloud platform is constructed using cutting-edge open-interface technology, facilitating seamless integration with your current IT systems. We boast a diverse ecosystem of third-party solutions that we've effectively integrated with. Connect with our experts to discover the possibilities of seamless integration with your existing setups.
Multi-Tenant Buildings
For organizations sharing a building and utilizing common resources, Flowscape's system efficiently manages multi-tenancy bookings. It's configured to facilitate booking of both your organization's resources and the shared resources within the same building.
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Access Control
We offer integration of Flowscape's system with your access control system, enabling access only to employees who have booked a desk or room and completed a health self-declaration.
Frequently Asked Questions
What is a Room Booking System?
What are the benefits of a Room Booking System?
"Unbeatable Desk & Floor Plan"
Key functionalities of having a Room Booking System
FlowMap
Our 3D interactive maps clearly indicate all office resources and meeting spaces with distinct colors. Flowscape is widely recognized as the market leader for its quality, user-friendliness, adaptability, and functionality.
Wayfinder
The mobile app's built-in Wayfinder and Kiosk Screen display the best routes to all office resources. Access your personal bookings easily through the "My Bookings" section in the Flowscape app.
Automatic Check-in
Flexible Bookings
Employees are automatically checked into their reserved resources, and any no-show will result in the resource being automatically freed up for others to use.
You can book meeting rooms directly or in advance using our Mobile App, Web App, Outlook plug-in, Room Displays, or Kiosk Screens. It's a simple and user-friendly method for scheduling and booking meetings.
Fault Reporting
Calendar Integration
Employees can use the mobile app to send fault reports directly to property managers, cleaning staff, or reception. This ensures timely communication and quick resolution of any issues that arise.
Integrate Flowscape's Room Scheduling Software and Booking System with your existing calendar. Flowscape automatically selects and ranks the best meeting or conference rooms based on your specific needs.
Hardware for scheduling conference rooms
Busylight
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Room Displays
Room Presence Sensor